The State of New York, SUNY System Administration and the College administration have long recognized that there are many legitimate reasons for faculty and staff to remove property from Buffalo State College for work-related functions. All Buffalo State College property, whether recorded on the departmental inventory or not, that is removed from campus by faculty or staff for work-related functions must be identified on a Loan of College Property Form. Assets transported back and forth (such as laptop computers) on a continual basis must also be identified on a Loan of College Property Form.
The borrower is responsible for:
1. Completing the form and obtaining the signature of the immediate supervisor at the department chair level or above:
2. Borrower keeps the original copy and provides photocopies to University Police, the departmental Inventory Liaison, and Business Services.
3. Is responsible for security of the property loaned. Loss of this property is the responsibility of the borrower to pay for the property.
The Departmental Inventory Liaison: Every department is responsible for assigning a department liaison (inventory manager). The liaison is responsible for verifying the location of all assets, including those recorded on a Loan of College Property Form every year during the normal re-inventory process.
Property Control is responsible for updating the location of all assets in the Property Control System based on the information provided by the Departmental Inventory Liaison.
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